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Email : undang@mpklang.gov.my

Head Of Department :  Mrs. Zulina Binti Yahya
Email Head Of Department: zulina.yahya@mpklang.gov.my

1.0  Background & History

The Legal Department was established in 1989. Legal Department is responsible for matters pertaining to legislative, drafting, prosecution and enforcement and was supported by 126 staffs and it was headed by a Legal Director which located at Sultan Suleiman Building, Jalan Stesen, Klang until 2001.

In January 2002, Legal Department was divided into two (2) departments namely Legal Advisory Office that was placed under the Yang Dipertua’s Office while the Enforcement Division was placed under the Human Resources Department.

In September 2002, Legal Advisory Office was transferred to Level 6, Menara A & M, Garden Business Center, No. 4, Jalan Istana, 41000 Klang.

In April 2008, Legal Advisory Office was then changed to Legal Department and was placed at Level 2, MPK Branch Office Building, Lot 175, Jalan Tengku Kelana, 41000 Klang until present.

In 1st February 2018 Legal Department has been separated into two (2) division which is Legal Department and Litigation and Prosecution Unit that placed under Yang DiPertua’s Office. Until now Legal Department is headed by Legal Director with two (2) Legal Officer and three (3) Assistant Legal Officer and eleven (11) staff.

The list of staff as follow:-

  • Legal Director (L52) (Permanent);
  • Deputy Head of Department (L41) (Contract);
  • Legal Officer (L41) (Contract);
  • Assistant Legal Officer (L29) (Permanent);
  • Two (2) Assistant Legal Officer (L29) (Contract);
  • Chief Clerk (N22) (Permanent);
  • Clerk (N22) (Permanent);
  • Three (3) Clerks (N19) (Permanent);
  • Three (3) Clerks (N19) (Contract);
  • Assistant Enforcement Officer (KP19) (Permanent);
  • Operational Assistant (N11) (Permanent); and
  • A Driver (H11) (Permanent).
     

2.0  Objectives

The Legal Department is responsible for providing quality legal advice and in accordance with the laws of Malaysia, drafting and presenting the by-laws to the Council as well as enforcing and ensuring compliance of legal aspect by the Council’s staffs.

1. Administration Division

  • Managing letter receipt or document from internal department and external agency.
  • Managing letter delivery or document to internal department and external agency.
  • Managing department staff attendance and report.
  • Managing department staff leave.
  • Managing the budget and vot department.
  • Controls the receipt and disbursement of the department’s cash.
  • Managing department staff allowance application.
  • Managing record and department file.
  • Managing and coordinating department assets and inventory.
  • Managing the disposal of department records, files and assets.
  • Managing the internal meeting/external department.
  • Managing the receipt and purchase of Local Order.
  • Managing department for ‘Touch N Go’ card usage for department.
  • Managing department vehicle usage.

2. Advisory and Legal Services Division

(a) Drafting, Information Research and Training

  • Formulate and amend the subsidiary legislation adopted by the Council.
  • Conduct Research and Development (R & D) tasks relating to legal issues.
  • Conduct training or legal briefing relating to legislation adopted by the Council to all employees.

(b) Contract and Agreement

  • Conduct perfection of contracts and agreements from the respective departments.
  • Prepare and check the agreements.
  • Managed agreement and contract documents for duty stamp and exemption of duty stamp at Lembaga Hasil Dalam Negeri (LHDN).
     

3.0 Functions And Strategy

Functions

Provide legal advices and services to the internal departments to ensure that all actions taken are not “ultra vires” from all aspects of the legislation where advisory services include the following processes: -

  • Receive relevant facts from the Council or the internal departments which requires legal advice;
  • Provide legal advice based on the provisions of the law;
  • Responsible for preparing, amending and reviewing the drafting of By-Laws, Orders and Rules;
  • Prepare and review the draft agreements and legal requirements required where the review of the agreement will take into account the interests of the Council and to ensure each clause in the agreement is legally based on the provisions of the law and general principles of agreement.
  • Review is also conducted to ensure that all agreements are legally valid and reliable if the agreement is submitted as a proof is a legal action filed or taken against the Council.

Strategy

Educate the Council’s staff specifically and public generally to ensure that compliance of law is effectively practiced through several actions which include: -

  • To enact and / or amend the Council's By-laws in accordance of suitability in changes of directions from the Federal Government, State Government or Council’s policy from time to time.
  • To conduct activities and briefings relating to legal issues.

4.0 Client's Charter

  • We as staff of Legal Department Klang Municipal Council will provide friendly, efficient, trustworthy and quality service in carrying out the functions of the department and towards realizing Klang Municipal Council as an excellent organization. Accordingly, we promise to: -
    • Provide accurate legal information;
    • Provide legal advice to the internal departments of Klang Municipal Council, external agencies and public promptly;
    • Ensure that all legal documents and documents relating to court cases involving the Klang Municipal Council are safely kept to avoid leakage of confidential information and protect the confidentiality of the documents;
    • Ensure that the image of Klang Municipal Council and public interest are protected in each department's work processes; and
    • Conduct negotiations amongst the relevant parties involved in a case to find “win-win” situation and thus settlement out of court can be reached by both parties and indirectly to ensure that any estimated costs can be reduced by the Council.

5.0 Organization chart

6.0 Staff Directory

 

Last Updated: Thursday, 21 March 2024 - 11:56am